Emma Davis, 4OVER4 print production voice (illustration)
Emma Davis Print Production Specialist at 4OVER4.COM

Emma is our prepress and print production voice, built from the knowledge of our production team, with over 20 years in printing.

Question

What file formats should I submit for bulk personalized projects like name lists?

Answer

For bulk personalized projects such as name lists, both Excel (.xlsx) and comma-separated (.csv) files are accepted. They hold the same kind of data, so use whichever is easier for you.

  • Put each piece of data in its own column, for example First Name and Last Name.
  • Give every column a clear header in the top row.
  • Keep formatting consistent so names merge cleanly onto each piece.
  • Remove blank rows and duplicates before you send the file.

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