Emma Davis, 4OVER4 print production voice (illustration)
Emma Davis Print Production Specialist at 4OVER4.COM

Emma is our prepress and print production voice, built from the knowledge of our production team, with over 20 years in printing.

Question

Can I send you documents created in MS Word or Powerpoint?

Answer

Yes, but we strongly recommend you convert Microsoft Word and PowerPoint documents to PDF before sending them. Office files are built for screens and office printers, not commercial presses, so they often shift fonts, reflow layouts, and use low-resolution images that do not hold up in print.

  • Export to PDF first: saving as PDF locks your fonts and layout so what you see is what prints.
  • Watch image quality: pictures pulled into Office files are frequently low resolution, so start from originals at 300 dpi.
  • Colors convert to CMYK: Office builds in RGB, so expect a conversion and design with print colors in mind.
  • Add bleed and safe margins: Office documents have no bleed by default, so set up the page to include it before exporting.

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