What are the best practices for online proofing software?

Online proofing keeps approvals clean and traceable, but only when the workflow is deliberate. Keep the process tight with these practices.

• Start simple with one reviewer and one approver.
• Use the platform approval button rather than loose email confirmations, so there is a clear record.
• Give first-time clients a short walkthrough before their first proof.
• Set firm deadlines for each feedback round to keep jobs moving.
• Remember that a screen proof does not replace a physical proof on color-critical jobs where ink density matters.