7 Best Online Proofing Software Solutions for Printers

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The world of printing has improved in many ways over the years. Some companies, however, still spend far too much time on manual proofing. This can slow down the printing process, negatively affect business, and ruin your brand image. In this article you’ll learn seven best online proofing software solutions for printers.

What is Online Proofing Software Solutions for Printers (and Why Is It Useful)?

Online proofing software for printers allow collaborators to review and approve anything that requires printing with a much higher level of efficiency. Instead of sharing information over a phone line or email, it can be done via the software and amended until it’s perfect.

It allows for a centralized feedback system for creative content. This can all be done in real-time and therefore, leads to a much higher level of efficiency. Online print proofing helps to prevent miscommunication, missed deadlines and slow progress.

What Are Important Criteria When Choosing Online Proofing Software?

When a business is looking at any new online software, it’s important to get the right fit for your business. As with most pieces of software, there are companies that do it well and others who don’t. There are a few criteria you want to check before you go ahead.

Notifications – A proper notification system is helpful as collaborators will instantly know when changes have been made.

Messaging system – Allowing content creators and clients to message each other on the online proofing system prevents miscommunication and keeps a close record.

Version comparison – You should be able to easily view any creating changes and make any required iterations quickly and efficiently.

File support – There are many different types of files made in a creative process and you want to make sure your proofing solution software supports them.

Integration – If you have existing software such as project managementdesign editing or communication software, then you want your proofing software to be compatible with them.

Security – Online proofing tools can give multiple people access from different locations. Having the correct security features in place will protect your business.

Interface – As well as having all the technological advances, your software being easy to use with a simple and clear interface is vital to a smooth-running project.

Best Online Proofing Software Solutions for Printers

4.1 Filestage

Homepage Image of Filestage
Homepage Image of Filestage

Filestage is a content review platform that is tailored to marketing teams. The tool enables your team and external partners to proof design files with each other. In Filestage, these proofing processes are clearly structured so that all stakeholders stay on the same page

Using Filestage, you’re able to create transparency at each stage of your design review process. This way, you can cake communication visible for your whole team.

Pros

  • Complete projects faster
  • Fast client feedback
  • Transparent version control
  • Easy to use
  • Make communication visible

Cons

  • Missing mobile app

4.2 Ashore

Blue and White Color Ashore Page Design
Blue and White Color Ashore Page Design

Ashore is another great option for anyone looking for online proofing but it doesn’t have the same level of features compared to other models we have looked at. It still has an impressive tracking system to follow the workflow. For anyone looking for a simple proofing and printing system without any frills, this is going to be a good option.

Pros

  • Great customer service
  • Seamless communication
  • Automatic reminders
  • Impressive tracking system

Cons

  • Average usability
  • Lack of features

4.3 Approval Studio

Approval Studio Interface
Approval Studio Interface

If your line of work will mean a lot of iterations and amendments then Approval Studio would be a good option for you. The automated file versioning helps to keep a close track on the process and clients don’t require a login to see it. All in all, it’s a decent option for getting ideas quickly to print.

Pros

  • No client account required
  • Simple usability
  • Automated file versioning
  • Good reporting tools

Cons

  • Videos not supported

4.4 OnPrintShop

OnPrintShop Homepage
OnPrintShop Homepage

If you’re new to online proofing and feel as though you’ll need a high level of support then this is going to be a good option with their exceptional customer service. While that’s great, their online support system could be better in order to avoid a call. For proofing and printing, the software is very user-friendly and has plenty of flexibility in order to build a process that suits your needs.

Pros

  • Good flexibility
  • Great customer support team members
  • Regular updates
  • User-friendly

Cons

  • Poor online help system
  • Lack of high-tech features

4.5 Enfocus

Enfocus Proofing Software for Printer
Enfocus Proofing Software for Printer

If you can get to grips with how it works, Enfocus can be a great tool for many people. It offers great workflow control while also being highly secure and highly compatible with other software and file types. It can be a little tricky to use for some people and the manual isn’t much help.

Pros

  • Great workflow control
  • Highly secure
  • Supports all file types
  • Simple interface

Cons

  • Can be hard to use
  • Confusing manual

4.6 Helios

Plain and Simple Helios Page Design
Plain and Simple Helios Page Design

Helios is a brilliant tool that can take you all the way from content creation to print. The versatile software works for proofs of images and PDFs for color proofing. There is also an optional process and workflow automation component which streamlines the process.

Pros

  • Simple to use
  • Can be used by novices
  • Good security
  • Easy access to customer profiles

Cons

  • Limited amount of distributors

4.7 QuickReviewer

Budget Proofing Software QuickReviewer
Budget Proofing Software QuickReviewer

If you’re on a budget and looking for good online proofing then QuickReviewer could be perfect. It’s not as advanced as other software we’ve looked at but it is cheaper than many others. For small businesses starting out, it’s a good option. It allows for quick approvals and plenty of improved collaboration. That simplicity also helps to make it easy to use.

Pros

  • Quick approvals
  • Easy for creative team work
  • Single pane feedback
  • Good value for money

Cons

  • Less advanced features
  • A little too simple for some

Expedite Your Printing with Online Proofing Software Solutions for Printers

When looking at online proofing software for printing, there are a few great options for you to choose from. Here are a couple of great options that will allow you to get your files to digitally print much quicker than before. With online proofing and approval process, you can easily and quickly add comments, get final approves, and strengthen team collaboration.

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